Dear Divine Savior Family,
I hope this email finds you well. Over the course of the last few years, our ministry has grown not only in campuses and size, but in the number of faculty and staff. Together, our campuses have a team of nearly 150 people working together to share the good news of Jesus through our churches and schools.
That being said, we realize that once a ministry reaches a certain size, it becomes more and more important to have people on board to help not just those in the community around us, but those on our own team. For this reason, we are hiring a Staff Support and Human Resources Coordinator.
The position will be through Divine Savior Ministries and will be located out of our Doral offices. If you or someone you know would like to apply, please forward a resume and contact information to Ileana Ortiz, Director of Business Operations at email@example.com. You can also direct questions about this position to her. Please find the job description below.
Thank you for the opportunity to do more ministry together!
In His Service,
Pastor Carlos Leyrer - MBA, M.Div President - Divine Savior Ministries
Staff Support and Human Resources Coordinator: Divine Savior Ministries
The purpose of this position is to support the staff of Divine Savior by managing payroll and benefits processes and by growing the culture of Divine Savior through systems that are in line with our core values.
Location: DSM Office - Doral, FL
Prior experience in Human Resources
Empathetic with excellent listening skills
Maintains confidentiality when handling sensitive/private information and situations
Organized and detail-oriented
Familiar with the unique needs of a ministry
The core values of Divine Savior Ministries are service, cooperation, and growth. All employees of Divine Savior seek to
Be service-minded: “Work hard and give all glory to God”
Be cooperative, a team player
Be constantly growing: personally, professionally, and institutionally/organizationally
As a practical definition, the Staff Support and Human Resources Coordinator oversees and executes the following duties for Divine Savior staff:
Divine Savior Culture
Finds opportunities to build the culture of our ministry according to our core values
Develops the Core Value Integration Plan into a robust and supportive Human Resources system at Divine Savior
Leads Human Resources strategic planning
Selects and supervises Human Resources consultants, attorneys, and training specialists, and coordinates company use of insurance brokers, insurance carriers, pension administrators, and other outside sources
Conducts a continuing study of all Human Resources policies, programs, and practices for compliance, best practice, and the continual support of our staff
Assists staff in understanding available services, benefits, payroll, and organizational policies.
Serves as first point of contact for staff issues. If issue cannot be addressed, directs employees to the correct leader and/or principal so staff is clear about whom to go to for assistance.
Maintains staff files and ensures compliance
Oversees corporate wellness plan
Finds and/or keeps track of training opportunities for staff
Staff Training and Development
Hiring and Onboarding
Aids in hiring process, coordinates contracts and call documents
Leads onboarding efforts (new staff orientation, requests and checks documents, sets up employee profile, salaries, benefits, etc. in systems, coordinates keys, ID, etc)
Inactivates staff when they leave DSA and coordinates off-boarding process
Ensures security measures and proper communication of terminations, resignations
Holds exit interviews and prepares documentation of terminations/resignations
Coordinates necessary staff training programs, certifications, and workshops
Maintains the employee training records of non-called staff
Leads the implementation of the review system
Manages review schedule and record keeping
Organizational Handbooks and Policies
Updates staff handbooks according to compliance needs and changing policies
Formulates and recommends Human Resources policies and objectives for our ministry on any topic associated with staff relations and employee rights
Sends staff tax info to IRS (after every payroll)
Sends Shepherd’s Plan info (after every payroll)
Gives W-2s to employees, sends W-2, W-3, and 941 to IRS
Coordinates with benefit representatives during enrollment, re-enrollment and/or benefit terminations
Conducts the Worker’s Compensation Yearly Audit
Helps to obtain cost-effective, employee-serving benefits
Leads benefit orientations and other benefits training for employees and their families.
Leads organizational compliance with all government and labor regulations, requirements, and necessary reporting including, but not limited to the Equal Employment Opportunity (EEO), the Americans with Disabilities Act (ADA), the Family and Medical Leave Act, Employee Retirement Income Security Act (ERISA), the Department of Labor, worker compensation, the Occupational Safety and Health Administration (OSHA), etc.
Directs the preparation of information requested or required for compliance with laws. Approves all information submitted. Serves as the primary contact with the company employment law attorney and outside government agencies.
Protects the interests of employees and our ministry in accordance with HR policies and government laws and regulations. Minimizes risk.
Seeks ways to build unity and clarity through communication, systems, and processes
Manages employee communication and feedback through such avenues as informational meetings, staff surveys, focus groups, and one-on-one meetings
Manages the preparation and maintenance of such reports as are necessary to carry out the functions of the department. Prepares periodic reports, as necessary
Makes certain that our ministry successfully, ethically, honestly, and legally communicates
Reports to: Director of Business Operations - Divine Savior Ministries